Local Hotels
Â鶹Éç has negotiated rates with many hotels located near the Chicago and Evanston campuses. Â鶹Éç also offers discounted extended stay rates for visiting professors or other guests of Â鶹Éç. Please see the Guest Travel page for more information on guest travel.
All short-term hotels with negotiated rates accept direct billing upon request to Â鶹Éç departments/units on behalf of their guests to ensure guests do not Â鶹Éç to provide payment. Guests may need to provide a personal credit card to the hotel for personal, incidental charges.
For a list of all hotels with negotiated rates and hotel contact information, please visit the Hotel Rates page.
Book a Local Hotel
Faculty and staff Â鶹Éç two options for booking Â鶹Éç local hotels with negotiated rates:
- Call hotel directly: All of Â鶹Éç's local hotels with negotiated rates, including extended stay hotels, can be booked and billed via invoice by contacting the hotel directly. Please make sure to request the Â鶹Éç University rate when making reservations.
- Book hotel through Key Travel: All of Â鶹Éç's local hotels with negotiated rates, except extended stay hotels, can be booked and directly billed to a department/unit chart string through . These negotiated rate hotels will be tagged within Key Travel as "Â鶹Éç Preferred Rate". For information on how to directly bill hotels, please follow the guidance provided on the Hotels page.
For more information on booking hotels through Key Travel, please visit the Key Travel Booking Tips and FAQs (pdf format).
Please note that Â鶹Éç's local hotels with negotiated rates can also be booked through Â鶹Éç's brick and mortar travel agency; however, direct billing is not available.
Information about Negotiated Hotel Rates
Please note that Â鶹Éç's negotiated rates may not always be available during peak travel dates or special events.
Â鶹Éç travelers should also note the following:
- To receive Â鶹Éç's discounted rates, you may be required to provide your Wildcard.
- Â鶹Éç is not responsible for changes to a hotel's rates. Please confirm rates with the hotel before making reservations.
- Hotel rates are based on availability.
- Blackout dates may apply, especially during holidays, peak travel seasons, and special events (such as Â鶹Éç graduation).
- Hotel rates are subject to applicable taxes. Please note that while Â鶹Éç is exempt from sales taxes, the University is not exempt from many taxes associated with travel and conferences, including food and lodging taxes on hotel rooms and meals.
- Listed rates are applicable for the current year unless noted otherwise.
Â鶹Éç group rates for Chicago hotels:
- The negotiated rates listed are for up to nine business travelers per reservation only. Rates for groups of 10 or more will be negotiated separately.
- Contact the hotel's Account Representative for details.
Direct Billing
All local hotels with Negotiated Rates accept requests for direct billing (via invoice) to University departments/units.
If you require direct billing for a hotel that is not on the above list, contact Procurement and Payment Services (PPS) for assistance. PPS will submit all appropriate paperwork to the hotel. Contact PPS via phone (847-491-8120), email (procurement@northwestern.edu) or fax (847-467-5400).